1. Scope
This addendum describes how Mega Tickets USA collects, uses, stores, and shares personal information specific to Organizers for the purposes of tax reporting (IRS Form 1099-K) and manual payouts.
2. Information We Collect from Organizers
In addition to the information described in the main Privacy Policy, we collect the following from Organizers:
| Category | Examples | Source |
|---|---|---|
| Tax identification | Legal name, business type, TIN (SSN or EIN), business address | Provided by the Organizer in the onboarding flow (Form W-9) |
| Payout method | Account holder name, bank name, routing number, account number, alternative handles (Zelle email/phone, PayPal email) | Provided by the Organizer when adding a Payout Method |
| Consent record | Date, time, IP address, and user agent of the Organizer Services Agreement signature | Captured automatically when the Organizer clicks "I Agree" |
| Transaction record | Gross volume, Service Fees retained, refunds, chargebacks, net Payouts, per tax year | Generated by the Service during ordinary operations |
3. How We Use This Information
- To issue Payouts to the Organizer per the Organizer Services Agreement;
- To comply with U.S. federal and state tax reporting obligations, including IRS Form 1099-K filing;
- To detect and prevent fraud (for example, verifying the account holder name matches the Organizer profile);
- To respond to lawful requests from tax authorities, courts, or regulators;
- To support audits and financial reconciliation;
- To provide the Organizer with access to their own tax documents through the Organizer dashboard.
4. How We Protect This Information
Encryption at rest. Tax IDs (SSN/EIN) and bank account routing and account numbers are encrypted using AES-256 before being written to our database. The encryption key is held separately from the database and rotated on a documented schedule.
Encryption in transit. All data is transmitted over TLS 1.2 or higher.
Access controls. Only authorized Mega Tickets USA personnel with a job-related need may access decrypted tax or payout data. Each access event is logged in the audit trail.
Display masking. User interfaces display only the last four digits of tax IDs and account numbers. Full values are never returned to any client.
Audit trail. Every change to a Payout Method or tax record, and every administrative action on a Payout, is recorded with the actor, timestamp, IP address, and user agent.
5. Who We Share This Information With
We share tax and payout information only as follows:
- Internal Revenue Service (IRS) — for required 1099-K filings. We transmit the information via IRS-approved filing channels.
- State tax authorities — where required by state law.
- Our tax-filing service provider — we may use a reputable third-party service to prepare and file 1099-K forms. Such providers are bound by confidentiality and are limited to using the data only for this purpose.
- Our payment processor (Square) — for processing ticket payments in the Organizer's name. Square does not receive the Organizer's bank routing or account number; those are used only by Mega Tickets USA to initiate manual transfers.
- Our banking partner — where Mega Tickets USA initiates a transfer (ACH, wire), the receiving institution receives the routing and account number. This is necessary to execute the transfer.
- Law enforcement or regulators — where required by valid legal process.
- Successors in interest — in connection with a merger, acquisition, or sale of assets, subject to the confidentiality of this data.
We do not sell, rent, or license tax or payout information to any party.
6. Retention
Tax records are retained for a minimum of seven (7) years after the end of the tax year in which the transaction was reported, as required by IRS rules and as prudent for potential audits.
Payout method details are retained for a minimum of three (3) years after the method is deactivated or the Organizer's account is closed, to support chargeback defense and internal audit.
Consent records (Agreement signatures) are retained for the life of the Organizer's account and for seven (7) years thereafter.
7. Your Rights
Subject to the exceptions described in the main Privacy Policy, Organizers may:
- Access their tax documents through the Organizer dashboard;
- Update their W-9 or payout method information at any time (with appropriate re-verification);
- Request correction of errors in their 1099-K by emailing tax@megaticketsusa.com;
- Request deletion of their account, subject to our retention obligations under tax law and the Organizer Services Agreement. Deletion will not remove records we are legally required to keep.
8. Contact
Privacy inquiries: privacy@megaticketsusa.com
Tax data specifically: tax@megaticketsusa.com