(01)Guest list access

Manage VIP, staff, sponsor, and press access from one place.

Mega Tickets Guest List helps organizers add approved guests, assign access types, and support QR-based entry workflows when enabled for an event.

VIP Access Staff Access Sponsor Access Press Access QR-Based Entry Audit Visibility
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Guest list tools, QR delivery, access levels, and check-in workflows may vary based on event setup, organizer permissions, and platform configuration.

(02)How it works

Add guests, assign access, and support check-in.

Guest List helps organizers manage approved event access with a clearer workflow for guest types, QR-based entry, and staff review when supported by the event setup.

  1. 01Add approved guestsOrganizers can add eligible guests to an event list, including VIPs, staff, sponsors, press, artists, partners, or other approved attendees.Guest eligibility depends on organizer permissions and event policies.
  2. 02Assign access typeAccess labels can help staff understand the guest category, such as VIP, Staff, Sponsor, Press, Artist, or Partner.Available access types may vary by event configuration.
  3. 03Support QR-based entryWhen enabled, guest access can be connected to QR-based entry or check-in workflows to help staff verify approved guests at the event.Check-in flow depends on platform setup, venue operations, and staff process.

(03)Access types

Organize every approved guest category.

Guest List can help organizers separate approved attendees by access type so event staff can better understand who is arriving and what type of access they may need.

VIP

VIP guests

Manage approved VIP attendees, special guests, or invited guests connected to the event experience.

VIP rules depend on organizer setup.

Staff

Staff access

Support approved staff, production teams, door teams, operations teams, or event workers.

Staff access should follow event policies.

Sponsor

Sponsor access

Add approved sponsor representatives, brand partners, or activation teams when supported.

Sponsor access depends on event agreements.

Press

Press & media

Manage approved press, photographers, media teams, or content partners connected to the event.

Media access depends on organizer approval.

Artist

Artist & talent

Support approved artists, performers, talent guests, or production-related access categories.

Talent access should be configured carefully.

Partner

Partner access

Add approved vendors, venue partners, promoters, agencies, or partner teams when needed.

Partner access depends on event setup.

Friends & family

Friends & family

Manage approved invited guests, family lists, or private access groups when supported.

Guest eligibility depends on organizer permissions.

Needs review

Needs review

Flag guest access that may require additional staff review before entry or fulfillment.

Review workflows depend on platform configuration.

(04)Check-in workflow

Support guest entry with clearer verification.

When enabled, Guest List can help connect approved guest records, access types, QR-based entry tools, and staff review workflows into a more organized check-in process.

  • QR-based entry

    Approved guests may receive or access a QR-based pass that staff can use as part of the event check-in workflow.

    QR delivery and availability depend on event setup and platform configuration.

  • Access status

    Guest records can help staff understand whether access is pending, ready, checked in, or needs review when status tools are available.

    Available statuses may vary by event configuration.

  • Staff review

    If a guest requires additional confirmation, staff can use review workflows to help determine the next action.

    Review decisions depend on organizer policy and staff process.

  • Entry visibility

    Organizers can maintain clearer operational visibility into approved guest access and check-in activity when reporting tools are enabled.

    Visibility depends on platform configuration and available data.

  • Event-day records

    Guest list activity can support operational records for organizer review, staff coordination, and post-event analysis when available.

    Records should support operations, not replace venue or legal procedures.

The Mega Tickets staff app scanner, ready to read a QR code
The staff app scanner at the door

(05)Why it matters

Give your event team a clearer access workflow.

Guest List helps organizers reduce manual confusion by organizing approved guests, access types, and check-in support tools into a more structured event-day process.

Reduce manual confusion

Instead of relying only on text messages, screenshots, spreadsheets, or last-minute name checks, organizers can use a structured guest access workflow when enabled.

Staff process and venue operations still determine final entry handling.

Separate guest categories

VIPs, staff, sponsors, press, artists, and partners can be organized by access type so the door team has clearer context.

Available access categories depend on event configuration.

Support faster decisions

Access status and review workflows can help staff understand whether a guest is ready, checked in, pending, or needs additional review.

Decision speed depends on staff training, event demand, and platform setup.

Improve post-event review

When reporting is available, guest list activity can help organizers review guest access, staff coordination, and check-in patterns after the event.

Reporting visibility depends on available data and platform configuration.

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(06)FAQ

Questions about guest list access.

Guest List features, access types, QR delivery, check-in workflows, and reporting visibility may vary by event setup, organizer permissions, and platform configuration.

Who can use Guest List?

Guest List is designed for organizers who need to manage approved guest access for categories such as VIPs, staff, sponsors, press, artists, partners, or invited guests when supported by the event setup.

Does Guest List guarantee entry?

No. Guest List helps organize approved access, but final entry handling depends on event policies, venue operations, staff review, and any required verification at the event.

Can guests receive QR-based access?

When enabled, approved guests may receive or access a QR-based pass that staff can use as part of the check-in workflow.

Can access types be customized?

Access labels such as VIP, Staff, Sponsor, Press, Artist, Partner, or Needs Review may be available depending on event configuration and organizer permissions.

What happens if a guest needs review?

If a guest requires additional confirmation, staff can use the configured review workflow to help determine the next action based on organizer policy and event operations.

Can Guest List replace door staff?

No. Guest List supports event teams with clearer records and workflows, but it does not replace trained staff, venue procedures, or organizer decision-making.

Is Guest List available for every event?

No. Guest List availability depends on event setup, organizer tools, platform configuration, and whether the feature is enabled for that event.

Can organizers review guest list activity after the event?

When reporting or records are available, organizers may be able to review guest access activity, check-in status, and operational details after the event.

(07)Guest List for Organizers

Build a clearer access workflow for your next event.

From VIPs and staff to sponsors, press, artists, and partners, Mega Tickets Guest List helps organizers manage approved access with more structure, visibility, and event-day clarity.

VIP Access Staff Access Sponsor Access QR-Based Entry Staff Review
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Guest List availability, QR delivery, access types, check-in workflows, and reporting visibility may vary by event setup, organizer permissions, and platform configuration.