Guest List That Works at 11 PM on Show Night
Your artist's manager just called. Four people need to get in. Now. You're backstage, the gates are packed, and your clipboard guy can't hear his phone. Sound familiar? That era is over.
Your artist's manager just called. Four people need to get in. Now. You're backstage, the gates are packed, and your clipboard guy can't hear his phone. Sound familiar? That era is over.
"Hey, I need 4 names on the list right now." You're backstage. The gate staff can't hear you. The spreadsheet is on someone else's laptop. Good luck.
Handwritten names. Spelling errors. "Is it Johnson or Jonson?" The line is 200 people deep. Someone hands a fake name. There's no way to verify.
"I'm on the list, just ask Mike." Except Mike is at the other stage. Or Mike never put them on. Or Mike doesn't exist. The gate staff has to guess.
Show day is chaos. Sound check, artist requests, sponsors, VIP issues. The last thing you need is to manage a guest list by text message.
From your phone. In seconds. Even at 11 PM with 10,000 people at the gate.
Open the Mega Tickets app. Go to your event. Tap "Guest List." Type the guest's name.
Enter the guest's email. Choose their access level: VIP, Staff, Sponsor, Press, or General.
A unique, rotating QR code is generated instantly and sent to their email. They show it at the gate. Done.
From "I need them on the list" to "they have a QR code in their inbox." No calls to the gate. No walkie-talkies. No waiting.
Every guest gets the right access. Your gate staff sees exactly what they're authorized for.
Artists, special guests, premium access. Skip the line, backstage pass.
Crew, technicians, security. Working access with limited areas.
Brand partners, corporate guests. VIP treatment with sponsor badge.
Journalists, photographers, media. Press area access included.
Friends, family, last-minute additions. Standard event access.
Guest list entries aren't a backdoor. They get the same 35+ security layers as every ticket sold.
Every guest list QR changes every 30 seconds. Screenshots are worthless. The code is bound to the recipient's email.
Each QR can only be scanned once. If someone tries to use it again, it's rejected instantly with the original check-in timestamp.
Who added them, when, what access level, when they checked in. Every action is logged permanently. Complete accountability.
Only organizers, managers, and authorized staff can add guests. Your promoter can't quietly add 50 "friends" without you knowing.
"My manager needs 6 passes." Open the app, type 6 names, 6 QR codes sent in under a minute. No phone tag with the gate.
A brand partner confirms 10 minutes before doors open. Add their team with Sponsor access. They get VIP treatment without a printed badge.
Photographer confirmed last second? Add them as Press. They get their QR, the scanner knows they have media access. Zero confusion.
Your mom wants to come see the show. 10 seconds, she has a QR code. No awkward "tell them my name at the door" moments.
Extra security guard hired last minute? Sound tech replacement? Add them as Staff. They're verified, logged, and in — no paperwork.
Radio promo winners? Social media giveaway? Add them individually with their real email. Verified entry, no fake claims.
To add a guest and send their QR code
Access levels: VIP, Staff, Sponsor, Press, General
QR rotation — same anti-fraud as paid tickets
Audit trail — every guest, every action, logged
Guest List is built into the same app where you create events, sell tickets, and manage check-ins. One app. Everything you need.
Download Mega Tickets. Create your event. Your guest list is built in — ready when you need it, even at 11 PM.